The CCM is a multi-sectoral body whose function is to oversee proposal development, planning, implementation, and resource utilization of the Global Fund support in the fight against HIV/AIDS, Tuberculosis (TB) and Malaria.
We are seeking a qualified and experienced candidate to join the organisation as an Administration Officer. This position requires a self-motivated individual who has knowledge of standard software (Microsoft package).
The successful applicant will be engaged on three (3) year contracts renewable based on performance.
Job purpose: The incumbent will be responsible for effectively supporting the CCM and CCM Secretariat in its operations function of the fund.
Summary of responsibilities:
- Provide general administrative support to the CCM Executive Secretary and the Eswatini CCM Secretariat.
- Develop, update, and implement the CCMs human resources policies and procedures manual, Governance manual, and procurement manual.
- Provide logistical support to the meetings of the CCM and its technical working groups and committees
- Administer and manage the logistics and contacts for services with service providers such as travel agents, hotels, office suppliers etc.
- Maintain and update files, databases, records, and/or other documents.
- Provide technical assistance in carrying out HR activities in accordance with approved HR policies of the CCM Secretariat.
- Ensure all HR Data types & Reports are continually kept up to date.
- Assist in maintaining telephone and email contact lists of CCM members and alternates for purposes of communicating with them.
- Assist in receiving and archiving documentation on CCM constituencies and members.
- Handling complaints and feedback in a courteous and professional manner from the Civil Society and CCM stakeholders
Qualifications and experience:
- Degree in Human Resource Management, Business Administration, or relevant degree.
- At least 2 years of working experience in human resource management in government, national or international programs.
- Experience with office administration and management systems
- Must possess good planning, communication, and coordination skills
- Ability to work without supervision
- Good working knowledge of written and spoken English is essential.
- Ability to work as a team player
